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Up and running – how can we make clinical trial set-up times faster?

by Phil Prime | Analysis

15 December 2025

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Up and running - how to speed up clinical trials

Thriving academia, world-class clinicians and an established medical infrastructure – the UK is ideally suited for early phase oncology trials, so is it possible to speed up set-up time? Sharan Sandhu tells us how the ECMC Network is working with regulators to do exactly that…

Give us a snapshot of the context here – how does the UK sit in terms of a good place to run a clinical trial?

The UK is an ideal location for running complex oncology trials, supported by a unique infrastructure that enables world class research.

With the NHS providing access to a diverse patient population and rich health data, and recent regulatory reforms by the MHRA streamlining approvals, the UK offers an environment that fosters collaboration between academia, industry, and healthcare. This, alongside the strong framework in place to ensure clinical trial safety and ethics, makes it highly attractive for early phase trials, particularly in oncology and advanced therapies.

At the heart of this ecosystem is the Experimental Cancer Medicine Centre (ECMC) Network, which brings together unrivalled teams of clinical and scientific experts to accelerate the development of the cancer drugs of the future.

Spanning 17 adult and 12 paediatric centres across the UK, ECMCs are dedicated to designing and delivering early-phase oncology trials. The network not only delivers high impact studies but also works collaboratively with commercial and non-commercial sponsors providing scientific and clinical input, ensuring patients remain at the centre of trial delivery.

The network is funded by Cancer Research UK, the Little Princess Trust, the National Institute for Health Research in England, and the Health Departments for Scotland, Wales, and Northern Ireland.

However, as highlighted in Lord O’Shaughnessy’s review in 2023, the UK has faced significant challenges in recent years in scaling its clinical trial capacity, streamlining regulatory processes, and ensuring the infrastructure can support faster, more efficient research delivery. And there are other reviews from the ABPI, Faculty of Pharmaceutical Medicine and the UKRD R&D Leaders in the NHS  which also point to slower trial initiation compared to countries like the US, Australia, and Spain.

This really underscores the need for continued improvement to maintain the UK’s global leadership in clinical research. The UKCRD programme has set an ambitious 150-day target for trial set-up to address these delays and restore global competitiveness.

So, if the UK’s position in running cancer trials has slipped in recent years, what do you think are the main reasons behind this, especially when it comes to setting up early-phase studies?

I think this has primarily been due to systemic and operational challenges that slow the initiation of studies.

Setting up early phase cancer trials is often disproportionately complex, involving multiple layers of regulatory approvals, contract negotiations and technical assurances for pharmacy and radiology. Of course, these processes are essential for patient safety, but they often introduce duplication and disproportionate regulatory burdens, creating inefficiencies that significantly delay trial start-up.

Despite the strong commitment and dedicated efforts of ECMC sites, initiating studies at the local level often takes longer than expected. These delays are driven by a combination of factors, including mounting pressures on the wider NHS, inefficiencies in study start-up processes, and the fact that research is still not fully embedded as a core clinical service within the NHS.

How has the ECMC Network been working with the regulators to improve things?

Other than all the previously mentioned work we do to improve processes, the ECMC Network has been amplifying the voice of investigators and patients.

Based on examples from across the network we compiled a detailed report for the Medicines and Healthcare products Regulatory Authority (MHRA) and the Department of Health and Social Care (DHSC). In it we highlight challenges in regulatory approval, including delays and, in some cases, exclusion of trials deemed safe and potentially beneficial to UK patients. We also outline concerns around timelines and decision-making transparency.

I’m really pleased to say that senior representatives from MHRA and DHSC were highly receptive and acknowledged the urgency of accelerating access to innovative treatments.

Following this, the network convened a high-level roundtable bringing together regulators, investigators, and other key stakeholders to address the root causes of trial rejections and delays. The goal was to co-develop solutions for a more efficient, transparent, and patient focused regulatory environment.

I’m really pleased to say that senior representatives from MHRA and DHSC were highly receptive and acknowledged the urgency of accelerating access to innovative treatments. There was also a commitment to work collaboratively with ECMCs to deliver these improvements swiftly and safely.

What were the key outputs from this meeting?

Regulators, investigators, and stakeholders aligned on the key barriers causing delays and rejections – such as overly complex regulatory pathways, inconsistent interpretation of safety requirements, and lack of proportionality in risk assessment. And it was incredibly positive to see the MHRA and DHSC commit to co-develop solutions with the ECMC Network, ensuring investigator and patient feedback informs future regulatory guidance.

Following the meeting, a clear roadmap emerged with both short-term and strategic steps A key priority is early engagement between researchers and regulators, ensuring that trials are designed with regulatory expectations in mind from the outset.

Improving patient and public involvement across MHRA processes is another cornerstone, ensuring that trial design and regulatory decisions reflect real world needs.

Transparency remains central to these reforms. MHRA has committed to clearer communication of timelines and metrics throughout the approval pathway, giving researchers greater certainty and accountability. Complementing this, the ECMC network is helping shape these improvements through its feedback and by fostering collaboration.

Regulators unanimously agreed that embedding patient involvement earlier in the process alongside clinical expertise is essential to deliver faster, fairer, and more informed decisions.

Perhaps the most influential voices at the table were those of patient representatives. They articulated the urgency of faster approvals in early-phase trials, where patients often have exhausted multiple lines of treatment and urgently need new options.

They also highlighted the need for a nuanced approach to risk, noting that those entering experimental studies often have a very different risk appetite compared to later-phase participants. Regulators unanimously agreed that embedding patient involvement earlier in the process alongside clinical expertise is essential to deliver faster, fairer, and more informed decisions.

Keeping momentum is now key, and we will continue to work with MHRA, DHSC, and other UK regulators to ensure these actions translate into meaningful improvements for patients and sponsors alike.

View from the regulator – what the MHRA are doing on trial set-up times

  • The MHRA has been reviewing all applications within statutory timeframes since 2023. In fact, the time it takes to approve clinical trials in the UK has been cut by more than half – from an average of 91 days to just 41 days – following major reforms backed by new digital platforms. The MHRA has also introduced a new streamlined assessment pathway for clinical trials that include an In-vitro diagnostic.
  • In addition, in April 2026 the most significant update to UK clinical trials regulation in over two decades will come into effect, addressing the research sector’s need for a more efficient, streamlined and adaptable regulatory framework for clinical trials.
  • The MHRA is developing a further package of improvements following the constructive engagement with the ECMC and this includes an ambition to introduce a 14-day assessment timeline for phase 1 trials adopting a stepwise approach in 2026.

What kind of collaboration do you think would make the biggest difference to clinical trials in the UK?

The UK has acknowledged the urgent need to accelerate cancer trial set-up, and several steps have been taken to address systemic delays. So far, the ECMC Network has worked with regulators and other key stakeholders to streamline early phase trial set up.

The ECMC Programme Office Industry engagement has strengthened, and commitments from UK regulators to implement risk proportionate regulation signal real momentum. Going forward, the biggest difference will come from deeper collaboration embedding clinical and patient voices in regulatory decisions, aligning processes across regulators, and creating shared digital infrastructure for feasibility, costing, and technical reviews. This integrated approach will accelerate trial delivery and ensure patients access innovative treatments faster.

If I could change one thing about how early-phase cancer trials are set up in the UK, it would be to implement a single-site national NHS permission model.

Currently, every participating NHS site must complete its own Capacity and Capability (C&C) checks to confirm they have the resources, staff, and facilities to deliver the study. While essential for feasibility, this process creates duplication, delays, and administrative burden. Moving to a national permission system – where one centralised review and permission cover all sites would streamline the process significantly.

For researchers this would mean faster trial activation where sites could open in weeks rather than months, along with reduced administrative load and improved collaboration.

For patients it could mean earlier access to innovative treatments – critical in aggressive cancers. It could also lead to greater equity as simplified approvals could enable more sites – including smaller hospitals – to participate, improving geographic access.

This structural simplification, combined with shared accountability, would address one of the biggest bottlenecks in UK cancer research and make the system more competitive globally.

What else is the ECMC doing to improve set-up times?

By collaborating with DHSC, HRA, and MHRA under the UK Clinical Research Delivery (UKCRD) programme the ECMC is pushing to streamline processes and reduce duplication for early-phase clinical trials.

Key initiatives include:

  • Developing a single-costing process for early-phase trials.
  • A UK-wide technical assurance process to standardise pharmacy reviews, clarify sponsor requirements early, and eliminate repetitive checks across sites.
  • Improving imaging set-up by enabling earlier confirmation of novel imaging requirements, reducing delays for trials involving standard imaging only.
  • Strengthening partnerships with commercial sponsors.

Explore the ECMC Network here.

Sharan Sandhu

Author

Sharan Sandhu

Sharan is the ECMC Network Delivery Lead in the ECMC Programme Office

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